Qualification phase - IK-EEA 2025-074 Procurement of a new Economy System

Bergen municipality shall procure a new financial system, delivered as a cloud service. The new system shall replace the current financial system (UNIT4 ERP, UBW Economy), which the municipality has used since 2003. The contract also includes operation/management, further development and user support. The new financial system shall cover the municipality ́s need for finance, accounts, incoming and outgoing invoices and project accounts. Areas that the financial system shall support are: Accounts, including registration and bookkeeping, remittance, asset management and duty management. Outgoing invoices, including invoicing, income management and follow-up of payment. Incoming invoices, including invoice receipt, invoice processing, invoice matching, processing deviations and following-up payments. Project accounts, including hourly registration, administration and follow-up of projects and the generation of the invoice basis. Performance management and reporting, as well as financial insight and control. Register and master data, such as, for example, the customer register, supplier register and site register. Integrations and exchange of data between different systems. A change of system involves a great opportunity for Bergen municipality to get an ICT system, which not only covers basic functionality for the financial area, but supports modern and efficient financial processes and that ensures the best possible utilisation of the resources. Tenderers shall offer services and systems/cloud services that cover the needs and requirements stated in the SSA-Cloud agreement with annexes and annexes. Bergen municipality would also like additional services such as consultancy services/consultancy services, training services beyond the need for establishing the service and options for expanded user support. The contracting authority for the procurement is Bergen municipality, c/o the City Council Department for Finance.